CROOK & DISTRICT AC
ANNUAL GENERAL MEETING
TUESDAY 31st JANUARY 2108.
Held at Sunnydale Leisure Centre at 7.45pm.
- APOLOGIES FOR ABSENCE
Apologies have been received from Tom Milburn, Peter Clough and Sharon Hogarth.
- MINUTES OF LAST ANNUAL GENERAL MEETING (17th January 2017).
Everyone at the meeting had read the minutes of the last AGM. These were agreed as a true record, proposed by Geoff Hewitson ,seconded by Phil Carter.
- ELECTIONS OF PRESIDENT AND VICE PRESIDENT
Gordon Hope and John Stephenson the current holders were both unanimously re-elected.
Appreciation was shown for the commitment and support they had both given the club during 2017.
- CHAIRMAN’S REPORT AND ELECTION OF CHAIRMAN.
The salient points were read out by the Chairman and the full report is available both on Facebook and the club’s website. A discussion did take place around the postings on Facebook and it was agreed that a Code of Conduct would be placed on the website to avoid some of the issues which had occurred over the last 12 months. Matthew Hargreaves agreed to supply the Code. It was also agreed that the club needs to still have an open site to attract new members but to have a closed site for just paid up members of the club.
There was also issues with a number of the relays for runners both putting their names down and at the same time not turning up or paying for their entry. Agreed going forward that the deadline for entries will apply 1 week before the deadline and the full entry fee will be paid.
Graham Laverick was unanimously re-elected as Chairman.
- ELECTION OF SECRETARY
As no one had come forward Graham Laverick stated that as the role had evolved over the last 3 years he was prepared to continue and to use a number of the members within the club for various roles. This seems to working well.
- TREASURS ANNUAL REPORT & ELECTION OF TREASURER.
Harry Binyon went through the Statement of Accounts and answered any questions. The main concern was around the payment of fees by the club in which members had not paid. It was agreed that everyone would have the opportunity to pay any outstanding fees but for those still outstanding then until paid they will not be allowed to run in any races in which the club has to pay in advance.
The balance at the beginning of the year (1st Jan) was £5373.63. The balance at the end of the year (31stDec) was £5670.12. This still leaves the club in a healthy position. Clearly the move from Peases West to Shildon has raised costs but the club did eventually receive a refund of 50% of the track fee for Peases West which amounted to £180.00. The club had also applied for a relocation grant for the move which had been successful and the club in early 2018 received £1000. This will go a long way to covering the costs for Shildon without the need to increase the annual membership fees to members.
The statement of account was agreed, proposed by Allen Purdham and seconded by Ken Cawkwell.
A copy is attached to the minutes.
The current Treasurer Harry Binyon was thanked for his work during 2017 and re-elected for yet another year although this time he did not use the word final.
- ELECTION OF CAPTAIN
Rob Teasdale had indicated in late 2107 that he would be standing down as club captain having led the team for 3 years. Rob had continued on the good work and was leaving the club in a healthy position. Rob was also standing down as the editor of Crook Ed . Rob was thanked for his role and he indicated that he would still be serving on the committee.
There had been no formal nominations for the role and Geoff Hewitson said that he had a proposal which should be discussed under the roles of the vice captains and if this was acceptable to the membership then to review again for 2019.
- ELECTION OF VICE CAPTAINS
Geoff Hewitson proposed that Paul Brennan and himself should continue in their present roles and look to appoint further vice captains to cover Crook Ed and also social events. There did not seem to be any appetite for the later 2 roles to be nominated as Vice Captains. Matthew Hargraves agreed that in addition to him handling the website he was prepared to step forward and become the editor of Crook Ed. The Chairman expressed his relief that this fine publication would continue and stressed that Matthew is responsible for putting this together, but it is imperative that articles are sent to him and it would make life a bit easier for him if there was a commitment from every member to contribute a minimum of a couple of articles per year and then there would be no issues with the content.
It was agreed that Paul was continue with responsibility for the Harrier League X/C and the relays and Geoff would concentrate on the NEMAA activities. Both were thanked for their hard work in 2017.
- ELECTION OF LADIES CAPTAIN
Caroline Teasdale was thanked for her work and she had indicated that she would be stepping down due to the imminent arrival of her baby. Caroline hopes to be back running again in mid 2018. Joanne Raine had been nominated and there were no other nominations and she was duly elected.
- ELECTION OF LADIES VICE CAPTAIN
Jane Henderson agreed to continue as ladies vice-captain with specific responsibility for the NEMAA events
- ELECTION OF COMMITTEE
There were no nominations. The secretary again said that anyone can help the club in a number of areas without the need to be a committee member. The committee only meets on average 3-4 times per annum.
The committee consists of the 6 main post holders-
Graham Laverick, Harry Binyon,Geoff Hewitson, Paul Brennan, Joanne Raine, Jane Henderson.
And the following other members to serve on the committee Phil Carter, Rob Teasdale, Helen Pratt, Mastthew Hargreaves, Alan Welsh and Colin Everson to act as co-ordinators with the junior section.
- SUBSCRIPTIONS 2018
The secretary explained that the England Athletics individual fee had increased by a further £1 to £15 per annum. The club affiliation fee remains at £100.
The committee proposed that the subscription should remain the same as 2017. This was accepted by the meeting and the fee structure is as follows
Competing members will be £35 if paid before the 31st March 2018. This is a £5 discount from the £40. After this date the fee increases to £75.
Non competing members will be £30 for the year
Social members will be £20
Competing members over the age of 65 with 10 years membership will pay will pay £30 for the full year if paid before 31st March.
Children under 18, anyone in full time employment and anyone unemployed will pay £20 before the 31st march.
AS THE JUNIORS HAVE THEIR OWN MEMBERSHIP FEES NO FAMILY DISCOUNTS WILL APPLY IN 2018
The cost of each session at Shildon will cost £2 per session. However, for those who wish to purchase an annual licence from March until end of February 2019 the cost will be £50 in addition to the above subscription.
It would be preferable if you could make your payment as soon as possible directly into the club bank account.
Crook & District AC Sort Code 20-09-44 A/C 30581313 (Please up your surname and initial as the reference)
Alternatively, payment can be made by cash or cheque to Harry Binyon.
- ANY OTHER BUSINESS
A number of items were discussed.
Colin Everson reported on the work he was doing with regards representing the junior section. They are now well established with their own committee.
It was agreed that if possible the Clive Golledge Relays should be resurrected for 2018. The secretary said that the actual event did not need a lot of input however a new course, venue and presentation would need to be organised. Martin Harbisher and Simon Fell said that they were prepared to look at the logistics and report back.
There were a number of small constitutional items which needed to be approved and these had come to light when making the grant application. It was agreed unanimously to approve these changes, and these can be used for any other applications going forward.
It had been agreed that the Winter handicap would continue until the end of March at Crook. With regards the Summer Handicap there had been a strong feeling about the welcome made by Wolsingham School during the later Summer months of 2017 and we had developed a scenic course. It would be difficult to organise a handicap course in Shildon without crossing a number of busy road junctions, so it was agreed that subject to acceptance from the school then we should return to Wolsingham for the Summer months.
Gerry Hehir made a proposal to organise a club trip to the Flanders area in conjunction with a series of events from 10K to a full marathon on the weekend of the 9th-10th September 2018. Further details to be provided in due course.
After the success of the previous 2 years President’s Ball a provisional booking has been made for the 12th May at Redworth Hall. Cost is likely to be the same as last year with numbers required of c 50 people to make the event viable. Both Geoff Hewitson and Simon Fell agreed to coordinate the event.
There were no further points and the meeting closed at 9.10pm.