Tuesday 18th February 2025 at 7.45pm at Sunnydale Leisure Centre
- Apologies for Absence
Apologies were received from: Phil Carter, Amanda Taylor, Heather Jones, Kate Storey, Kimberley Clay, Peter Clough and Sharron Trevor.
- Minutes of last Annual General Meeting (AGM)
The last AGM was held on Tuesday 6th February 2024. Everyone at the meeting had read the minutes of the last AGM. These were agreed as a true record, proposed by Geoff Hewitson and Alex Hird.
- Election of President and Vice President
Gordon Hope was unanimously re-elected as President and Harry Binyon BEM as Vice-President.
- Chairmans report and election of Chairman
The Chairman’s report had been made available via Crook Ed and would be published on the club’s website. No further comments were made. Graham Laverick was unanimously re- elected as Chairman.
- Election of Club Secretary
Danny Oakley was re-elected as Club Secretary and thanked for his work over the past year.
- Treasurers annual report and election of Treasurer
Harry Binyon BEM went through the Statement of Account and there were no questions. The balance reported is available to members to view upon request. The statement of account was circulated to members and agreed by Brad Wight and seconded by Gerry Hehir. The usual comments were made about members using a reference when using online banking and paying monies into the club bank account. Committee to consider the use of card terminal for payment of fees and track sessions.
- Election of Men’s Captain
Brad White was re-relected as Men’s Captain and thanked for his work over the past year.
- Election of Men’s Vice Captain
Alex Hird had made the decision to not stand again for 2025. He was thanked for his work over the past year for his work. It was proposed by Alex Hird and Ken Cawkwell that Peter Coser and Matty Brimm are jointly appointed as Vice Captains. There were no other nominations and both were duly elected.
- Election of Ladies Captain
Lisa-Marie Donaldson was re-elected as Ladies Captain and thanked for her work over the past year.
- Election of Ladies Vice Captain
Kate Storey was re-elected as Vice Captain and was thanked for her work over the last year.
- Election of Committee
Caroline Teasdale and Alex Hird asked to leave the committee. Ian Thompson and Jon Rose agreed to serve on the committee. This was proposed by Kris Whitelaw and seconded by Mark Standbridge. The Committee members were thanked for their work over the past year. Andy Turnell was thanked for his efforts in producing Crook Ed which is now produced twice monthly. The following agreed to serve on the committee: Geoff Hewitson. Gerry Hehir, Jo Raine, Clare Moore, Andy Turnell, Sarah Fairclough and Dom Hehir who had been co-opted onto the committee as male club welfare officer. Colin Everson would continue to be co-ordinator of the junior section.
- Subscription Fees 2025
It was agreed that fees would be retained at the current level despite the club and individual fees payable to England Athletics increasing. £40.00 for competing members and £20.00 for social members. The cost of the Tuesday night session at the track would also remain at £2.00. If competing members wanted to pay for their membership and track fees upfront membership would be £95.00 for the year. It would be preferable if members could make their fees payable to the club bank account as soon as possible.
- Report on Juniors
Colin Everson reported on the work he was doing representing the juniors. A full report accompanies these Minutes and will be made available on the club website.
- Club Championships 2025
It was agreed that the Club Championship should run in 2025. Some of the races have not been well attended and modifications will be made and discussed at the next committee meeting in March. Any suggestions to be sent to Danny Oakley by Tuesday 4th March 2025.
- Code of Conduct and Club Constitution
The club is up to date with the Code of Conduct. A further form is going to be sent out to members to ensure that the club holds the correct information. The importance is contact details. A further question is any medical conditions which the club should be aware of.
Members were also asked to also approve the Code of Conduct for EA, this can be done on line. The club constitution has had to be amended. This was brought into question when the club was involved in obtaining funding for a junior parkrun. The club has used the EA template and the main amendment was around any funds if the club were dissolved.
- Any Other Business
- LONDON MARATHON.
An explanation was provided with how the allocation of the club place had been in place for a number of years. It was agreed that there is no ideal solution and a further proposal will be made to members prior to the allocation of any places in 2026. To be discussed at the next committee meeting. - NEMAA
Membership has increased and it was agreed that with the influx of new members details will be made of the track and field events at Monkton. There are 6 events on a Monday evening during the course of the Summer months. - NESDL
Alex Hird has agreed to act as the club manager for the Senior Track and Field League which will take place over 4 weekends at Shildon. First event will be at the end of April. All events are graded races so are not open to just elite runners. We will be Div 2 and have partnered with Middlesbrough Mandale. - SPOND
Spond has been a 100% success and will be developed further not just for races. - Alternative Track Session
Consideration for an alternative session on a Tuesday evening and for the club to ascertain if the hire can be started at 5.45pm. The session will also need a run leader. Jon Rose agreed to consider taking the course. - Allen Purdham
It was sad to report in early January that one of the stalwarts of the club Allen Purdham has passed away. Allen was active in all the NEMAA events and it was agreed that the Male NEMAA Trophy renamed the Allen Purdham Trophy.
No further business and the meeting was closed at 20.50pm.