Tuesday 17th February 2026 at 7.45pm at Sunnydale Leisure Centre
- Apologies for Absence
Apologies were received from Alex Hird and Paul Wallace. - Minutes of last Annual General Meeting (AGM)
The minutes of the last AGM were accepted as a true record. - Election of President and Vice President
Gordon Hope and Harry Binyon were both elected unanimously. - Chairman’s Report and Election of Chairman
The chairman’s report had been provided to members and no further comments were made. Graham Laverick was re-elected as chairman. - Election of Club Secretary
Danny Oakley was re-elected and thanked for his sterling efforts over the last 12 months. - Treasurer’s Annual Report and Election of Treasurer
Harry Binyon BEM went through the Statement of Account and there were no questions. There has also been a deficit on entry fees although some of this is a timing issue. Nevertheless it still continues to be a problem and a discussion did take place around measures the club could take to stop this occurring in the future. A copy of the statement will be made available to any member who requests it. Harry Binyon was elected as treasurer. - Election of Men’s Captain
During 2025 it was agreed that the role of captain will be shared by Brad Wight and Peter Coser who decided to split the role between XC and relay events. This has worked well and both agreed to continue for 2026. - Election of Ladies’ Captain and Vice Captains
There had been some changes during 2025 and Claire Hodgson agreed to the role as captain assisted by Sharron Trevor and Suzie Wilks. - Election of Committee
Joanne Raine resigned from the committee and was thanked for her help in the past few years. Clare Moore to stand down as Welfare Officer and to leave the committee. Julie Tinkler to take on female lead welfare officer and join the committee. One/two places left on the committee, depending on membership officer taking post. Agreed that any volunteers can be co-opted to the committee. - Election of Membership Secretary
Due to the size of the club, the club require a membership secretary to assist the affiliation and membership of new and continuing members. Currently this role is undertaken by the secretary. This role would require a place on the committee. Sharron Trevor agreed to undertake this role. - Removal of Social as a Membership Option
The committee passed this removal in September 2025 due to new members and the increase in the size of the club. Proposal that the social membership is removed as an option for all members. It was felt that a number of new members did not know the difference between the different options. All members should be affiliated due to club bonuses such as potential extra places for London and Brass Monkey. Access to discount codes for current social members to be removed due to discount code providers asking that only affiliated members receive discount codes. No objections received by those present. - Subscription Fees 2026
Committee recommend that the fees remain the same as 2025 despite the additional increases imposed by EA for both the club and members. £40 and £95 for those wishing to pay track fees for the full 12 months. New members are also required to purchase a vest or tee shirt; this to be added to their first year fee. - Fell Running Affiliation
Brad Wight proposed that the club is no longer affiliated for fell running. This had been proposed at the last committee meeting and needs to be verified at the AGM. This does not affect individual runners; it’s only relevant to official fell running relay and team championships in which the club has never competed. - Track Etiquette
Discussion around the number of runners in each group and how this can be improved. Club definitely need to get more people through the LiRF pathway. A number of members expressed interest. Suzie Wilks and Julie Tinkler have recently passed the course. Currently 6 qualified with a further number who have enrolled and are waiting to be enrolled. Every group should have a LiRF qualified person and if possible limit groups to no more than 12 per group. Agreed there is no right or wrong solution and it was agreed that we should encourage all abilities. Any club coach session will have the final say on the lanes used for health and safety.Lanes 1 and 2 to be used for the session, lane 3 to be kept clear. It was also agreed that members would have the option of still doing their own session in the opposite direction. Agreed that a further article will go into the next edition of Crook Ed. - Running Races Under a Number Which Is Not Your Own
The club’s position was outlined and the chairman stated that in the last 12 months warnings have been issued but no one had been reported to EA. The position is included in the club’s code of conduct and EA’s code of conduct which all members had signed and agreed. - Junior Report
Clare Moore said that the juniors were in a relatively healthy position with 65–70 members and a waiting list of 10. A full report will be available.
Any Other Business
Spond has been extremely successful since it was introduced and this is going forward to be the preferred method of communication to all the members. It will also be used as a payment method for the relays which should in theory limit the discrepancies we are having with the non-payment of fees.
As we have an active Facebook page, a discussion took place on the continuing use of Crook Ed. Andy Turnell agreed to continue as editor and the committee will monitor and receive feedback in the coming months.
Club championship and events for 2026 to be made available via Spond.
The club is optimistic that 2 places will be available for London Marathon in 2027 due to the increase in membership.
The meeting closed at 9.15pm.